SUBSTATION DATA PROCESSING ADDENDUM
This Substation Data Processing Addendum (“DPA”) forms
part of and is incorporated into the Substation Master Terms at
substation.com/msa.html
between Substation and Customer (the “Agreement”). This
DPA reflects the parties’ agreement with respect to the
Processing of
Personal Data under the Agreement.
Capitalized terms used in this DPA shall have the meanings set forth in
this DPA. Capitalized terms used but not otherwise defined herein shall
have the meanings given to them in the Agreement.
Except as expressly modified below, the terms of the Agreement shall
remain in full force and effect. In the event of any conflict or
inconsistency between the terms of this DPA and the terms of the
Agreement in relation to the Processing of Customer Personal Data, this
DPA shall control.
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DEFINITIONS.
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“Controller” means
the entity that determines the purposes and means of the
Processing of Personal Data.
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“Customer Personal Data” means Personal Data that
Customer uploads or provides to the Platform.
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“Data Protection Laws” means the data protection
and privacy laws and regulations applicable to the Processing of
Customer Personal Data under the Agreement, including, to the
extent applicable,
European
Data Protection Laws and the California Consumer Privacy Act of
2018, as amended by the
California
Privacy Rights Act of 2020, and its implementing regulations
(collectively, “CCPA”).
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“Data Subject” means the identified or
identifiable natural person who is the subject of Personal Data.
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“European Data Protection Laws” means, in each
case to the extent applicable: (a) the
EU General
Data Protection Regulation 2016/679 (“GDPR”); (b)
the GDPR as it forms part of the law of England and Wales,
Scotland and Northern Ireland by virtue of
section 3 of
the European Union (Withdrawal) Act 2018 (“UK GDPR”), the Data Protection
Act of 2018, and all other laws relating to data protection, the
processing of personal data, privacy, or electronic communications
in force from time to time in the United Kingdom (collectively,
“UK Data Protection
Laws”); (c) the Swiss Federal Act on Data
Protection (“Swiss FADP”); and (d) any other
applicable law, rule, or regulation related to the protection of
Customer Personal Data in the European Economic Area, United
Kingdom, or Switzerland that is already in force or that will come
into force during the term of this DPA.
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“Personal Data” means any information that
constitutes “personal information,” “personal data,” “personally
identifiable information,” or similar term under
Data Protection
Laws.
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“Processing” means any operation or set of
operations which is performed on Customer Personal Data, whether
or not by automated means, such as collection, recording,
organization, structuring, storage, adaptation or alteration,
retrieval, consultation, use, disclosure by transmission,
dissemination or otherwise making available, alignment or
combination, restriction, erasure, or destruction. The terms
“Process,” “Processes,” and “Processed” will be construed
accordingly.
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“SCCs” means Module One (Transfer controller to controller) of
the standard contractual clauses approved by the European
Commission’s implementing decision (2021/914) of 4 June 2021 on
standard contractual clauses for the transfer of personal data to
third countries pursuant to Regulation (EU) 2016/678 or the
European Parliament and of the Council (available at:
http://data.europa.eu/eli/dec_impl/2021/914/oj), as supplemented or modified by Appendix 2.
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“Sensitive Data” means and Personal Data that is
subject to heightened protection under
Data Protection
Laws, including but not limited to: (i) data revealing racial or
ethnic origin, political opinions, religious or philosophical
beliefs, or trade union membership; (ii) data concerning health,
sex life, or sexual orientation; (iii) financial information,
credit, debit or other payment card data; (iv) government-issued
identifiers, social security numbers, driver’s license numbers,
passport numbers, or other unique identifiers of similar nature;
(v) precise geolocation data; (vi) Personal Data about a child or
minor, as such terms are defined under Data Protection Laws; (vii)
data concerning criminal convictions or offenses; and (viii) any
Personal Data that otherwise constitutes “sensitive data,”
“sensitive personal data,” “special categories of data,” or
similar term under Data Protection
Laws.
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PROCESSING OF CUSTOMER PERSONAL DATA.
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Roles of the Parties; Compliance. The parties
acknowledge and agree that each party is a separate and
independent Controller with respect to Customer Personal Data and
will be responsible for determining the legal basis(es) of its own
Processing activities, as applicable. Each party will comply with
Data Protection
Laws in connection with its Processing of Customer Personal Data.
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Transparency; Choice; Lawfulness. Customer
represents and warrants that: (a) Customer has made available to
Data Subjects all necessary and appropriate notices and
disclosures regarding the Processing of Customer Personal Data and
the use of the Pixel under the
Agreement, including through a conspicuously-posted privacy policy
on the Customer Site(s), in all cases in the form and manner
required by Data Protection laws; (b) the Customer Site(s) are not
directed to children under the age of majority in the applicable
jurisdiction; (c) Customer has implemented and maintains a
mechanism or method for receiving, managing, and documenting
consent and other relevant privacy choices from Data Subjects in
accordance with Data Protection Laws; (d) Customer is lawfully
permitted to provide or make available Customer Personal Data to
Substation in connection with the Services for the purposes set
forth herein; and (e) all audiences or other customer lists
provided to Substation for targeting or other advertising purposes
do not contain Data Subjects who have opted-out of such
Processing. Upon Substation’s request, Customer will provide
reasonable evidence of compliance with the foregoing.
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Details of Processing. The
nature and purpose of the Processing of Customer Personal Data,
the types of Customer Personal Data Processed, the categories of
Data Subjects, and other details regarding the Processing of
Customer Personal Data are as set forth in
Appendix 1.
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Prohibition on Sensitive Data. Customer shall not
provide or make available any Sensitive Data to Substation or use
the Services to Process any Sensitive Data.
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Processing Subject to the CCPA. With respect to
any Customer Personal Data that is subject to the CCPA, the
parties agree that such Customer Personal Data is disclosed by
Customer to Substation for the limited and specified purposes set
forth in Appendix 1.
Substation will comply with applicable obligations under the CCPA
and provide the same level of privacy protection to such Customer
Personal Data as is required by the CCPA. Subject to the terms of
this DPA and the Agreement, Customer has the right to take
reasonable and appropriate steps to: (a) help ensure that
Substation uses such Customer Personal Data in a manner consistent
with Customer’s obligations under the CCPA; and (b) upon written
notice to Substation, stop and remediate unauthorized use of such
Customer Personal Data by limiting the Customer Personal Data
shared with the Platform or such other steps mutually agreed
between the parties in writing.
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SECURITY. Taking into
account the context of the Processing, Substation will implement and
maintain reasonable technical and organizational measures designed to
protect the confidentiality, integrity, and availability of Customer
Personal Data, as set forth in
Appendix 2.
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DATA SUBJECT RIGHTS. Each party shall fulfill its
obligations under Data Protection Laws
to respond to requests from Data Subjects to exercise their rights
under Data Protection Laws.
Customer shall notify Substation in writing of any opt-out or deletion
requests in respect of Customer Personal Data in accordance with
Data Protection Laws.
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CROSS-BORDER DATA TRANSFERS.
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Incorporation of SCCs. If Customer transfers
Customer Personal Data to Substation that is subject to
European
Data Protection Laws, and such transfer is not subject to an
alternative adequate transfer mechanism under
European
Data Protection Laws or otherwise exempt from cross-border
transfer restrictions, then Customer (as “data exporter”) and
Substation (as “data importer”) agree that the SCCs shall apply to
and govern such transfer and are hereby incorporated herein by
reference.
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SCC Selections. The parties agree to the
following selections in Sections I-IV the SCCs: (a)
the optional language in Clause 11(a) is omitted; (b)
the parties select Option 1 in Clause 17 and the governing
law of the Republic of Ireland will apply; and (c) in
Clause 18(b), the parties
select the courts of the Republic of Ireland. The name, address,
contact details, activities relevant to the transfer, and role of
the parties set forth in the Agreement and this DPA shall be used
to complete Annex I.A. of the SCCs. The
information set forth in
Appendix 1
shall be used to complete Annex I.B. of the SCCs. The
competent supervisory authority in
Annex I.C. of the SCCs shall
be determined in accordance with the SCCs and this Appendix. The
technical and organizational measures in
Annex II of the SCCs shall be
the measures set forth in
Appendix 2.
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Business-Related Clauses. The parties agree that
the business-related clauses set forth in the Agreement and this
DPA shall supplement the SCCs, except to the extent such terms are
interpreted or applied in such a way as to contradict the SCCs
(whether directly or indirectly) or to prejudice the fundamental
rights and freedoms of Data Subjects. The parties agree therefore
further agree that: (a) the information required to be provided to
Data Subjects under Clause 8.2(a) shall be
provided by Customer using the relevant information in the
Agreement and this DPA; (b) each party will make all redactions
reasonably necessary to protect business secrets or other
confidential information of the other party in the event of a
request for a copy of the SCCs; (c) the terms of the Agreement
governing indemnification and limitation of liability shall apply
to Substation’s liability under
Clauses 12(a),
12(c),
and 12(d); (d) the termination
provision(s) of the Agreement shall apply to a termination
pursuant to Clause 14(f) or
Clause 16; and (e)
certification of deletion under
Clause 16(d) shall be
provided by Substation upon the written request of Customer.
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Transfers from the United Kingdom. If Customer
transfers Customer Personal Data to Substation that is subject to
UK Data
Protection Laws, the parties acknowledge and agree that: (a) the
template DPA issued by the Information Commissioner’s Office of
the United Kingdom and laid before Parliament in accordance with
s119A of the
Data Protection Act 2018 on 2 February 2022 (available at:
https://ico.org.uk/media/for-organisations/documents/4019539/international-data-transfer-DPA.pdf),
as it may be revised from time to time by the Information
Commissioner’s Office (the “UK DPA”) shall be
incorporated by reference herein; (b) the UK DPA shall apply to
and modify the SCCs solely to the extent that
UK Data
Protection Laws apply to Customer’s Processing when making the
transfer; (c) the information required to be set forth in “Part 1: Tables” of the UK DPA
shall be completed using the information provided in this Appendix
and the DPA; and (d) either party may end the UK DPA in accordance
with section 19 thereof.
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Transfers from Switzerland. If Customer transfers
Customer Personal Data to Substation that is subject to the Swiss
FADP, the following modifications shall apply to the SCCs to the
extent that the Swiss FADP applies to Customer’s Processing when
making that transfer: (a) the term “member state” as used in the
SCCs shall not be interpreted in such a way as to exclude Data
Subjects in Switzerland from suing for their rights in their place
of habitual residence in accordance with
Clause 18(c) of the SCCs; (b)
references to the GDPR or other governing law contained in the
SCCs shall also be interpreted to include the Swiss FADP; and (c)
the parties agree that the supervisory authority as indicated in
Annex I.C of the SCCs shall be
the Swiss Federal Data Protection and Information Commissioner.
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LIMITATION OF LIABILITY. Each party’s liability
arising out of or related to this DPA, whether in contract, tort or
under any other theory of liability, shall be subject to the
limitations and exclusions of liability set forth in the Agreement,
and any reference to such limitation of liability of a party means the
aggregate liability of the party under the Agreement and this DPA
together.
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GOVERNING LAW. This DPA shall be
governed by the laws designated in the Agreement, except to the extent
required otherwise by the
SCCs or Data
Protection Laws.
APPENDIX 1: DETAILS OF PROCESSING OF CUSTOMER PERSONAL DATA
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Subject matter and duration of the Processing of Customer Personal
Data: The subject matter and duration of the Processing are as described in
the Agreement and this DPA.
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Nature and purposes of the Processing of Customer Personal Data: The nature of the Processing includes transmission, matching,
assessment, modeling, and other activities to facilitate or support
the Platform and Services as described in the Agreement and this
DPA. The purposes of the Processing of Customer
Personal Data include: (a) the provision of the Platform and Services,
as described in the Agreement; (b) helping to ensure security and
integrity, to the extent the use of Customer Personal Data is
reasonably necessary and proportionate for these purposes; (c)
debugging to identify and repair errors that impair existing intended
functionality; (d) providing cross-context behavioral/targeted
advertising, facilitating the delivery of Campaigns, tracking
conversions, and targeting/retargeting; (e) model creation (targeting,
frequency cadence, bid), segmenting, profiling, and audience creation;
(f) undertaking internal research for technological development and
demonstration; and (g) undertaking activities to verify or maintain
the quality or safety of the Services, the Platform, or Substation’s
business, and to improve, upgrade, or enhance the Services, the
Platform, or Substation’s operations, offerings, datasets, and
Processing activities.
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The categories of Data Subjects to whom Customer Personal Data
relates: The categories of Data Subjects include clients or prospective
clients of Customer and end users of Customer Sites.
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The categories of Customer Personal Data Processed: The categories of Customer Personal Data Processed may include
audience data (such as demographic data and HEMs, advertising IDs, or
other identifiers), Pixel Data (such as IP address and click/activity
data), purchase data (such as contact information, order details, and
shipping information), interest or profiling data (including
inferences), and user macros relating to user identification.
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The sensitive data included in Customer Personal Data:
N/A.
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The frequency of Customer’s transfer of Customer Personal Data to
Substation: On a continuous basis or on the cadence determined by Customer
pursuant to Customer’s use of the Platform or Services.
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The period for which Customer Personal Data will be retained, or,
if that is not possible, the criteria used to determine that period: Customer Personal Data shall be retained for purposes in accordance
with the data retention requirements under
Data Protection Laws
applicable to each party.
APPENDIX 2: TECHNICAL AND ORGANIZATIONAL MEASURES
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Access Controls. Policies, procedures, and physical
and technical controls (a) to limit physical access to its information
systems in which they are housed to properly authorized persons; (b)
to ensure that all members of its workforce who require access to
Customer Personal Data have appropriately controlled access, and to
prevent those workforce members and others who should not have access
from obtaining access; and (c) to authenticate and permit access only
to authorized individuals and to prevent members of its workforce from
providing Customer Personal Data or information relating thereto to
unauthorized individuals.
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Security Awareness and Training. A security awareness
and training program for all relevant members of Substation’s
workforce (including management), which includes training on how to
implement and comply with its information security program.
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Security Incident Procedures. Policies and procedures
to detect, respond to, and otherwise address security incidents,
including procedures to monitor systems and to detect attempted
attacks on or intrusions into information systems relating thereto,
and procedures to identify and respond to suspected or known security
incidents, mitigate harmful effects of security incidents, and
document security incidents and their outcomes.
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Contingency Planning. Policies and procedures for
responding to an emergency or other occurrence (for example, fire,
vandalism, system failure, and natural disaster) that damages Customer
Personal Data or systems that contain Customer Personal Data,
including a data backup plan and a disaster recovery plan.
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Device and Media Controls. Policies and procedures on
hardware and electronic media that contain Customer Personal Data,
including policies and procedures to address the final disposition of
Customer Personal Data, or the hardware or electronic media on which
it is stored, and procedures for removal of Customer Personal Data
from electronic media before the media are made available for re-use.
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Audit Controls. Hardware, software, and procedural
mechanisms that record and examine activity in information systems
that contain or use electronic information, including appropriate logs
and reports concerning these security requirements and compliance
therewith.
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Data Integrity. Policies and procedures designed to
ensure the confidentiality, integrity, and availability of Customer
Personal Data and protect it from disclosure, improper alteration, or
destruction.
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Storage and Transmission Security. Technical security
measures designed to guard against unauthorized access to Customer
Personal Data that is being transmitted over an electronic
communications network.
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Assigned Security Responsibility. A designated
security official responsible for the development, implementation, and
maintenance of the information security program.
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Storage Media. Policies and procedures to ensure that
prior to any storage media containing Customer Personal Data being
assigned, allocated, or reallocated to another user, Substation will
delete such Customer Personal Data, such that the media contains no
residual data or, if necessary, physically destroy such storage media.
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Testing. Substation will regularly test the key
controls, systems, and procedures of its information security program
to ensure that they are properly implemented and effective in
addressing the threats and risks identified. Tests should be conducted
or reviewed by independent third parties or staff independent of those
that develop or maintain the security programs.
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Adjust the Program. Substation will monitor,
evaluate, and adjust, as appropriate, the information security program
in light of any relevant changes in technology or security standards,
the sensitivity of the Customer Personal Data, internal or external
threats to Substation or the Customer Personal Data, and Substation’s
own changing business arrangements, such as mergers and acquisitions,
alliances and joint ventures, outsourcing arrangements, and changes to
information systems. In light of the foregoing, the information
security program is subject to change; provided, however, that any
such update will not materially diminish the applicable information
security protections applicable to Customer Personal Data.
Last Modified Date: December 2, 2025